Solutions chosen from recognised software vendors
We have chosen to work with recognised software vendors to offer innovative, high-performing, scalable solutions that are easy to maintain. The foundation is M-Files; the S-Files packs adapt it to your industry.
S-Files BASE
What the core brings, whatever your industry
Metadata-based filing
A document is described by what it is: its client, its project, its type, its due date. It appears in every view it belongs to without ever being duplicated.
Content search
Text recognition (OCR) makes the text of scanned documents readable. A clause or a name is enough to find the document.
Access rights and traceability
Strong authentication, access rights for each user, version history and a log of who viewed what.
Automated processes
Tasks, deadlines and statuses move approvals forward without manual reminders.
Legal validity
Legally compliant archiving and qualified electronic signatures, thanks to the Swisscom Trust Services organisation certificate.
The modules
Three building blocks, combined to suit your needs
The S-Files packs adapt this foundation to each line of business: FIDU for fiduciary firms, IMMO for real estate, BAT for construction, GEST for wealth management and ARCHI for architecture. Each one comes with its document types, metadata and approval workflows already configured. On top of these come the cross-functional modules: paperless processing with S-Files DEMAT, external sharing with the Hubshare portal, and private artificial intelligence to query everything in plain language.
S-Files on M-Files
The M-Files document foundation, preconfigured for each industry. Your documents are described by what they are, not by where they are stored.
- Filing by metadata rather than by folder tree
- Native integration with Microsoft 365 and Google Workspace
- Access rights, versions and a change log
S-Files DEMAT
Paperless processing of incoming documents, from scanning to posting in the accounts, with automatic reading of their content.
- Text recognition (OCR) on scanned documents
- AI-assisted extraction of amounts and references
- Approval workflows with tasks, deadlines and statuses
Hubshare portal
A secure space for exchanging documents with your clients and external partners, in your company’s colours.
- Your clients upload and view their documents without email
- Access rights follow those defined in M-Files
- Legally compliant archiving and qualified signatures with Swisscom Trust Services
Industry editions
S-Files speaks the language of your profession
Each edition comes with its document types, metadata and approval workflows already configured.
Fiduciary services
Engagement files, supporting documents and year-end closings brought together in a document vault built around the client engagement.
See S-Files FIDU for fiduciary firms IMMO
Real estate
Leases, handover reports, condominium ownership minutes and service charge statements, filed by property and by unit.
See S-Files IMMO for property management agencies BAT
Construction
Revision-controlled plans, tenders, contracts and minutes grouped by building site, accessible in the field.
See S-Files BAT for construction GEST
Wealth management
Contracts, risk profiles and identification documents grouped by client and by portfolio, with access traceability.
See S-Files GEST for wealth management ARCHI
Architecture
Project files, tenders and contracts organised by job and by phase, from design competition to acceptance.
See S-Files ARCHI for architectsReady to go paperless?
We will show you the solution applied to your own documents.